The whole list
The rest of the site tells you what ReplaProject is for. This page is the plain list of what is actually in it, so you can check it does the thing you need before you spend anything.
Everything here is in the price. There are no tiers, no add-ons and nothing switched off until you upgrade.
Getting work in
Four ways a job lands on the board. Three of them need nobody to type anything.
An email address per project
Send or forward anything to it and a task appears with the files already attached. Reply to the thread and your reply becomes a comment on the same task.
- Out-of-office replies and mailing lists are ignored
- The same email twice will not make two tasks
- Anything turned away is listed, with the reason
A form anyone can fill in
A public intake form that needs no account. The answer becomes a task in the project, status and priority you chose — so a customer request arrives as work, not as an email you have to re-type.
Asking for it in plain English
“Put a job on to chase the planner.” “What’s late?” Hand it a long email and it finds the jobs hiding in it — but nothing reaches your board until a person says yes, one at a time.
Importing what you already have
Bring a spreadsheet of existing jobs in as a batch, check what it is about to create, and keep a record of every import.
Moving work between projects
Move one job or fifty at once. They get the new project’s reference, and anything that only made sense in the old project is cleared rather than quietly carried over.
Changing many at once
Select a batch and set status, assignee, priority, dates or labels across all of them in one go.
Seeing where things are
Table, board and calendar
The same jobs, three ways round — and any of them across every project at once, not one project at a time.
Views that remember
Save the filters, sorting, grouping and columns you keep setting up — to yourself or to the whole team. “Due before today” is worked out when you open it, so a saved view is still right next month.
A morning screen, arranged your way
What is due, what is late and what is yours. The panels on it, the columns on the board and the columns in the table are all yours to choose.
What is actually holding it up
The project overview works out the longest run of jobs waiting on each other — the part that no amount of extra people makes shorter — and says so in a sentence.
Who has too much on
Hours set against a person’s real working week. Work with no estimate is counted and shown to you rather than guessed at, so the picture is honest.
Milestones and searching
Dates that matter marked out on the plan, and search across every job, comment and document you are allowed to see.
Stages you name yourself
Add, rename, recolour, reorder or remove the stages work moves through — “Snagging”, “Signed off”, whatever you call them. One set for every project in a brand.
- Each counts as not started, in progress or finished, so the progress bars stay right
- They are the columns on your own board on the morning screen
- Remove one and its statuses move to a stage that counts the same way
Your work, across every brand
My work can show everything assigned to you in every brand you are in, on one list, each job marked with its brand and project. Open one and you are taken into its brand. It remembers which way you left it.
A limit on each column
Say how many jobs a column on a project’s board should hold. Go over and the count turns red. It warns; it never stops anybody moving a job.
What sits on a single job
One name on it
Every job has one owner. Anything with nobody’s name sits in an Unassigned pile on every list, so the gap is in front of you rather than filtered out of sight.
This waits for that
Real dependencies, including across projects. A circle — where two jobs each wait for the other — is refused rather than saved and left to confuse everyone later.
Checklists, comments and time
Sub-steps ticked off, the conversation kept on the job itself, and hours logged against it — no separate chat room to keep up with.
Who changed what, and when
A field-by-field history on every job. Not “edited by someone on Tuesday” — which field, from what, to what.
Files and photos
Attached by email or added by hand. Every file downloads rather than opening in the browser — deliberately, because a file opened inside your own site can act as your site.
Your own fields and labels
Add the fields your trade actually uses — job number, site address, whatever it is — on jobs or on projects, plus labels and your own set of statuses.
People, and who can see what
Four roles, and private projects
A guest sees only the projects they are named on, and can comment without being able to change anything. Useful for a client or a subcontractor.
More than one brand in it
As many brands as your company runs, in one installation, each with its own people, projects and look — all on the ordinary licence. The agency licence is for running your clients’ work in it too, under your own name.
Being told about it
Notifications when something is put on you or changes under you, and reminders before a date rather than after it.
Things it does for you
When this happens, do that
Rules you set up once — move it, assign it, label it, tell somebody. Every run is logged, and a rule’s own changes never set off another rule, so nothing can spiral.
Documents that live with the work
Method statements, specifications, notes — written in the app, kept beside the project, with earlier versions retained.
Nothing is really deleted
Jobs, documents and whole projects go to the bin and come back exactly as they were — including when the status they were in has since been removed. Deleting a project needs you to type its name.
Joining it up with everything else
You do not have to be technical to use any of these. The first two are a few clicks.
Zapier and Make
Connect it to the 7,000-odd apps those two already talk to — your accounts package, your calendar, a spreadsheet, a text message.
Claude and other AI assistants
It speaks MCP, so an assistant can read your projects and suggest work. Suggestions still wait for a person to approve them, and a read-only key stays read-only.
Telling other systems
Webhooks that fire the moment something changes, signed so the receiving end can prove it came from you, and a plain API for anything else — n8n included.
Because you own it
Everybody, at no extra cost
No per-person charge, so you never have to decide who is worth a licence. The office, the site, the accountant, the client.
Your data, on your server
It runs on a machine you rent, holding your information. Nobody can switch it off, raise the price, or read what is in it.
The source code as well
You get everything it is made of, so it can be changed to suit you — by whoever you like, whenever you like, with or without us.
Have a look at the real thing.
The demo is a running copy with everything on this page in it. Nothing can be broken, so click whatever you like.
Sign in as demo@replaproject.com with the password demo.